Mobile App

Take control of lab scheduling and operations directly from your smartphone with the Infinity Mobile App. Put the convenience of managing your core facilities in the palm of your hand, wherever you are.

• • Unparalleled Accessibility: Dive into your lab’s schedule, resources, and data from anywhere.
  • Instant Reservations: Book and manage equipment reservations with just a few taps.
  • Continual Connection: Stay connected to your lab’s operations across Android or iOS, for workflow continuity.
  • Dashboard Clarity: Get a comprehensive overview of your lab’s operations with a user-friendly interface.
  • Proactive Incident Management: Take photos of the actual incident or technical issue in the lab and report instantly.
  • Notify and Chat: Infinity X provides instant chat and notifications options for end users, PIs and Core facility admins to communicate.

Instrument Scheduler Module

Experience Seamless Scheduling with Infinity X Instrument Scheduler Module. Simplify lab management with our user-friendly and efficient booking system. For administrators, the module offers complete control over session configuration, ensuring smooth operations and compliance with lab protocols. Enhanced Features at a Glance:

• Customizable Parameters: Tailor session settings to meet lab-specific needs.
• Intuitive User Experience: Streamline booking with a visually appealing and responsive interface.
• Operational Efficiency: Reduce errors and optimize scheduling for improved lab performance.
• Effortless Booking: Secure instrument time with just two clicks.
• Bi-directional Sync with Outlook and Google Calendar: InfinityX can bi-directionally sync with both Outlook and Google calendar and provide advanced booking solutions for your core.
• Flexible Account Management: Assign and validate multiple account codes per reservation.
• Custom Rule Enforcement: Tailor lab rules and policies directly within the scheduler.
• Automated Notifications: Set up email alerts for reservation changes and reminders.
• Detailed Instructions: Attach special instructions to each booking for precise operation.
• Adaptive Reservation Rules: Create complex rules tailored to user types, sessions, and instruments.
• Precise Billing: Automate charge calculations with variable usage fee configurations.
• Maintenance Scheduling: Apply downtime for service or maintenance directly on the calendar.
• Proactive Issue Tracking: Monitor and report on instrument issues within the platform.
• Admin Oversight: Manage training sessions and supervised access with an admin-specific calendar.
• Waitlist Management: Offer waitlist options for high-demand instruments to maximize utilization.

Actual Usage Tracker™ Module

Unlock the Full Potential of Your Core Facility with Infinity X Actual Usage Tracker Module Step beyond traditional scheduling with the innovative power of real-time instrument utilization tracking. Infinity’s Actual Usage Tracker Module delivers unparalleled precision, offering accurate data insights and streamlined billing processes to reflect the true activity within your lab. Key Features and Benefits:

• Real-Time Usage Tracking: Define exactly when an instrument is operated, even without a prior reservation.
• Comprehensive Reporting: Generate detailed charges, reports, and data, ensuring transparency and accuracy.
• Versatile Functionality: Monitor the actual usage of both computer-controlled and non-computer-controlled instruments and equipment.

Empower Core Facility Administrators to:

• Access precise usage data for optimized resource allocation.
• Implement accurate billing practices based on real-time usage metrics.
• Enhance operational efficiency by identifying patterns and trends in instrument usage.
• Forecast and benchmark actual usage and revenue with customized equations.

Discover how the Actual Usage Tracker Module transforms lab management by capturing the true essence of facility activity.

• Tailored Tracking: Generate dynamic reports comparing actual versus scheduled instrument use.
• Spotlight on Utilization: Identify and address usage anomalies with ease, maintaining operational integrity.
• Flexible Charging Options: Choose to bill based on actual usage, aligning costs with real lab activity.
• Optimize Operations: Analyze instrument downtime to effectively gauge productivity impacts.
• User Accountability: Implement fair usage policies with clear monitoring of instrument engagement times.
• Transparent Monitoring: Observe real-time usage across your facility, ensuring resources are optimized.
• Smart Billing: Apply charges for no-shows or late cancellations, incentivizing responsible booking.
• Live Instrument View: Keep a pulse on every instrument’s status, maximizing facility throughput.

Cloud Storage Module

Elevate your data management with the InfinityX Cloud Data Storage Module, where cutting-edge technology meets unmatched convenience. Effortlessly sync your instrument data to the cloud, and share your scientific discoveries with collaborators across the globe, all within a few clicks in Infinity.

• Vast Storage Space: Enjoy up to 5 terabytes of cloud storage, ample room for all your research data.
• Collaborate Globally: Share your findings with advanced controls and maintain detailed records with an audit log.
• Find Data Swiftly: Utilize powerful search capabilities to locate files effortlessly.

Service Request and Sample Submissions module

Transform Your Facility’s Workflow with the InfinityX Service Request and Sample Submissions Module Revolutionize your lab’s operations with an intuitive system designed to streamline projects and manage sample lifecycles seamlessly. The InfinityX Service Request and Sample Submissions Module eliminates cumbersome paper trails, accelerates results delivery, and redefines lab management efficiency. The Service Request module also provides ELN (Electronic Lab Notebook) capabilities to manage your lab information. Why Choose InfinityX?

• Simplified Navigation: Easily manage projects and samples with an intuitive, user-friendly interface.
• Enhanced Efficiency: Replace manual processes with automated workflows that save time and reduce errors.
• Unparalleled Flexibility: Empower users with a system tailored for adaptability, while admins maintain full control.

Step into the future of lab management, where efficiency meets innovation, and operational excellence becomes the norm.

• We have a template repository for over 300 different types of core and lab types and workflows.
• Create custom workflows and milestones based on your core specific needs.
• Streamlined Sample Submissions: Convert any document into a detailed sample submission template within moments.
• Customizable Templates: Utilize our extensive toolbox to craft submission forms tailored to various scientific disciplines.
• Shared Repository: Access and share sample submission forms across your institution, promoting cross-collaborative efficiencies.
• Milestone Management: Establish and track key project milestones with associated pricing, ensuring financial transparency.
• Role-Specific Pricing: Implement differentiated price lists for varying user roles and project types, ensuring equitable access.
• Favorite Forms: Save and retrieve your most-used forms with a click, personalized for each researcher’s needs.
• Feedback Integration: Seamlessly gather user feedback to enhance service quality.
• Tailored Requests: Configure submission forms to extract precise information for every unique sample.

Billing and Invoicing Module

Streamline Financial Oversight with Infinity’s Billing and Invoicing Module Achieve financial clarity and accountability with Infinity’s Billing and Invoicing Module, designed to seamlessly integrate with most of the Financial ERP systems with unique policies and workflows. Key Features and Benefits:

• Flexible Configuration: Adapt billing and invoicing processes to suit your Institution specific needs.
• Approval Workflows: Streamline billing approvals to ensure accuracy and compliance with financial protocols.
• Comprehensive Audit Trails: Maintain transparency with detailed records of all transactions.
• Template-Driven Invoicing: Simplify invoicing with customizable templates for quick and consistent document generation.

Empower your core facility with a financial management solution that brings structure, transparency, and scalability to your operations.

• Configurable Approvals: Tailor billing and invoicing approvals to match the specific rules and policies of your core facility.
• Audit Trails: Maintain a complete audit trail for all modifications, ensuring transparency and accuracy.
• Custom Templates: Create invoice templates that resonate with the nature of your lab work, from sample submissions to instrument use.
• Diverse User Types: Accommodate billing for various user types and sessions, including prime and after-hours operations.
• Approval Autonomy: Empower PI/Group Leaders with dedicated settings for financial approvals.
• Budget Oversight: Keep PI/Group Leader budget amounts in check with intuitive budget monitoring tools.
• Forecasting: We also provide deep insight into your financials including forecasting options.

Publication Tracking Module

Showcase the Scientific Impact of Your Core Facility with InfinityX’s Publications Module Highlight your facility’s contribution to groundbreaking research with InfinityX’s Publications Module. This integrated platform consolidates publications, showcasing the use of your resources in impactful scientific studies. It’s a powerful tool to enhance credibility and demonstrate the value of your core facility to the top management. Key Benefits:

• Centralized Publication Tracking: Organize and manage research outputs that leverage your facility’s resources.
• Enhanced Visibility: Highlight your facility’s role in driving significant scientific advancements.
• Credibility Boost: Showcase achievements that reinforce the value and impact of your core facility.
• Demonstrated Contribution: Provide clear evidence of your facility’s role in supporting high-quality research.

Celebrate your facility’s achievements and amplify its reputation with a feature that underscores its scientific excellence. Infinity X can search publication repositories including custom repositories using the ORCID and other parameters.

• Centralized Publication Database: Offer researchers a unified view of their scientific contributions.
• Facility Prestige: Elevate your facility’s status by showcasing its involvement in groundbreaking research.
• Accreditation Support: Utilize the publication record to support accreditations and grant applications.
• Customized Information Retrieval: Configure the module to fetch publications based on specific user involvement.
• One-Stop Publication Access: Enable users to access and manage their publication portfolio in one place.
• Comprehensive Source Integration: Automatically aggregate publications from various sources tailored for all facility users.

Project Management Module

Master the art of project orchestration with Infinity’s Project Management Module, tailored for the dynamic needs of today’s research facilities. Keep every aspect of your projects, from diverse forms to varied service engagements, meticulously aligned and easily traceable across institutions and disciplines.

• Multifaceted Project Creation: Design intricate projects involving multiple PIs and facilities, fostering a collaborative research environment.
• Multi-Currency Projects: Handle financials with versatility, managing projects and budgets in various currencies.
• Real-Time Dashboard Analytics: Gain insights into project progress and activities, facilitating proactive management.
• Custom Work Order Workflows: Set up sophisticated work order systems to streamline your project operations.
• Timeline Configuration: Map out comprehensive project timelines, ensuring milestones are clearly marked and met.
• In-Depth Reporting: Generate detailed reports using diverse criteria to maintain project clarity.
• Deadline Adherence: Implement and monitor project timelines efficiently.
• Selective Access Control: Grant project access judiciously to enhance focus and efficiency.

Business Intelligence/ Reporting Module

Unleash the Power of Data with InfinityX’s Business Intelligence and Reporting Module Empower your institution with data-driven decision-making using InfinityX’s Business Intelligence and Reporting Module. Designed for simplicity and versatility, this robust tool enables users and administrators to access, analyze, and act on extensive data, driving smarter management and strategic planning. Effortlessly create over 1,000 custom reports with personalized fields to gain insights into every operational aspect—from core facilities and labs to instruments, service requests, and beyond. Key Features and Benefits:

• Detailed Reporting: Generate data-rich reports to uncover trends, enhance workflows, and improve operational efficiency.
• Customizable Analytics: Create and tailor over 1,000 report templates with custom fields to meet your specific needs.
• Comprehensive Insights: Analyze data across core facilities, labs, assets, instruments, service requests, and more.
• Advanced Analytics: Perform statistical analyses to identify trends and operational efficiencies across multiple criteria.
• Operational Clarity: Gain a 360-degree view of lab performance, ensuring informed, impactful decision-making.
• Data-Driven Decisions: Leverage actionable insights to improve resource allocation and strategic planning.

Specialized Capabilities:

• Custom Reports for Diverse Needs: Access reports tailored for usage, financials, and other operational metrics.
• Work Order Insights: Track work order timelines and budgets with systematic reporting tools.
• Facility-Specific Templates: Customize templates to reflect the unique metrics and priorities of your facility.
• Revenue and Usage Clarity: Drill down into financials and instrument outputs for detailed revenue insights.
• Historical Data Retrieval: Archive and retrieve past reports to analyze trends over time.
• Flexible Export Options: Share insights effortlessly with export formats in Excel, PDF, and Word.
• Personalized Reporting: Enable users to create individual reports highlighting their contributions and usage.
• Growth Tracking: Monitor growth metrics on monthly or yearly bases to identify opportunities and key trends.

Themes and Branding Module

Elevate Your Institution’s Software Experience with Infinity’s Themes and Branding Module Bring your institution’s identity to life with Infinity’s Themes and Branding Module. Designed to seamlessly integrate aesthetics with functionality, this module allows you to customize the platform’s user interface to reflect your unique brand. Create a consistent, engaging, and professional experience across all modules, reinforcing your institution’s identity with every interaction. Key Features and Benefits:

• Logo Integration: Personalize the software interface with your institution or company logo for a bespoke and professional look.
• Landing Page Customization: Design branded landing pages that make every user interaction a memorable statement of your identity.
• Unified Aesthetic: Implement institution-wide themes that ensure a cohesive and visually appealing experience for all users.
• Consistent Branding: Reinforce your brand identity across all modules, creating a unified and recognizable user experience.

Supplies and Inventory Tracking Module

Maximize Efficiency and Control with Infinity X Supplies and Inventory Tracking Module Revolutionize your facility’s inventory management with  Infinity X  Supplies and Inventory Tracking Module. Say goodbye to manual stocktaking and paperwork—this powerful tool automates supply tracking and inventory management with unmatched precision and simplicity. Empower core directors to streamline operations from ordering to usage, ensuring supplies are available exactly when needed. Key Features and Benefits:

• Accessible Supply Lists: Generate and update supply lists effortlessly, tailored to your facility’s unique requirements.
• Centralized Inventory Monitoring: Track stock levels, orders, and deliveries in one easy-to-navigate system.
• Fee Management: Simplify financial oversight by assigning and adjusting supply fees with ease.
• Comprehensive Supplier Database: Maintain an up-to-date directory of suppliers to optimize your supply chain.
• Supply Oversight: Implement robust controls to regulate access, ensuring proper usage and maintaining inventory integrity.

Notifications Module

Stay Informed with Infinity X Notifications Module The Notifications Module is a vital communication framework designed to streamline operations in research facilities. Built for precision and reliability, it ensures core administrators and lab users receive real-time alerts on critical updates, cutting through the noise to deliver the information that matters most. Fully customizable, this module empowers admins to tailor notifications via email or text, ensuring that essential updates—ranging from instrument statuses to financial documents—are never overlooked. Key Features and Benefits:

• Comprehensive Alert System: Stay informed with real-time notifications on pivotal actions, including instrument processes, work order updates, and billing stages.
• Customizable Notifications: Personalize alert settings to meet the unique needs of facility admins, PI/Group Leaders, and users. Disable non-essential notifications to maintain focus on what matters most.
• Seamless Integration: Connect effortlessly with key modules like the Instrument Scheduler and Invoicing Modules, ensuring consistent updates across your operations.
• Invoice and Billing Alerts: Track every stage of the billing cycle with precision, promoting financial transparency and accountability.

Sample Management Module

Optimize your lab’s sample management with the precision of Idea Elan’s Sample Management Module. It streamlines the intricacies of sample tracking and documentation, offering a digital replication of your lab’s physical workflow. By integrating advanced barcode technology and customizable well plate templates, this module ensures meticulous tracking and management of each sample, empowering admins with detailed oversight throughout the sample lifecycle. The Sample Management Module transforms the complexity of large-scale submissions into a simplified, trackable process that seamlessly interfaces with your existing LIMS systems. It’s a solution that not only enhances workflow efficiency but also provides a level of detail and control that is essential for high-volume, high-precision research environments.

• Large Submission Organization: Manage and categorize extensive sample submissions with ease.
• Virtual Well Plate Templates: Simulate your lab’s well plates digitally for straightforward sample allocation.
• Individual Sample Tracking: Monitor each sample’s status with precision throughout its lifecycle.
• Detailed Record-Keeping: Access comprehensive logs for a transparent overview of all sample activities.
• Barcode System Integration: Implement a complete barcode organization for quick and accurate sample identification.
• Instrument and LIMS Integration: Ensure seamless data flow between the Sample Management Module and other critical lab systems.

Stockroom Module

The Stockroom Module is an innovative solution to master the complexities of inventory management. This module automates the tracking of stock levels, facilitating efficient order processing and inventory control. It simplifies cataloging large product quantities and monitoring orders, whether they are for internal or external use, with specific charge settings adaptable to facility or staff fees. Its integration of barcode technology allows for immediate recognition and deduction of stock items in one fluid motion, ensuring accuracy and up-to-date inventory levels. Within this system, vendor details are efficiently stored and managed, allowing admins to make informed decisions based on stock availability. The module’s categorization feature brings a new level of organization, allowing for customizable grouping of products to reflect the unique operational structure of the facility.

• Comprehensive Stock Management: Maintain a full overview of large stockroom levels with ease.
• Historical Order Records: Keep a complete and accessible log of past orders.
• Streamlined Ordering: Benefit from straightforward order functionalities that enhance the procurement process.
• Barcode Integration: Employ barcode tracking for swift processing and inventory updates.
• Vendor Management: Organize and retrieve vendor information systematically.
• Categorical Organization: Utilize the flexible category feature to arrange inventory logically.

Web Wizard Module

Navigate and personalize your lab’s software with ease using the Web Wizard Module. This tool acts as a digital mentor, guiding administrators and users through each step of the software’s functionalities. Designed to be accessible for all user roles, the Web Wizard simplifies the setup process for comprehensive global settings across various facilities and labs, ensuring consistency and efficiency.

• Step-by-Step Guidance: A user-friendly guide walks you through multiple software features for an effortless setup.
• Customizable Filters: Tailor the software configuration to your specific needs with adjustable filter options.
• Comprehensive Setup: From user information to supply lists, receive direction on every aspect of system setup.

Technical Issue Tracking and Analytics Module

The Technical Issue Tracking and Analytics Module is essential for proactive facility management, ensuring equipment uptime and minimizing disruptions in research activities. With automatic ticket generation and a streamlined communication channel to instrument managers and manufacturers, this module empowers facility administrators to swiftly address technical issues. It’s engineered to facilitate maintenance scheduling, set downtime appropriately, and provide detailed analytics on equipment performance.

• Uptime and Downtime Tracking: Monitor the operational status and record periods of inactivity.
• Maintenance Scheduling: Coordinate repair times and service days directly through the issue ticket system.
• Analytical Insights: Gain valuable data on usage patterns, downtime frequencies, and repair durations to optimize equipment management.
• Detailed Reporting: Generate comprehensive reports on technical issues over selected timeframes, aiding in strategic planning and preventive maintenance.

The analytics provided by this module can be tailored to different time scales, offering versatility whether you’re evaluating short-term fixes or long-term strategic maintenance planning.

Asset Management Module

             A recognized Asset Management market leader since 2010 Designed to help increase operational efficiency Provides real-time visualization into asset usage Supports preventive maintenance needs Supports manufactured contract management Create contract renewal justifications Comprehensive Maintenance Audit Trail with Infinity X Maintain complete visibility and accountability for all equipment maintenance activities with Infinity X’s robust audit trail feature. Every maintenance event is meticulously recorded and stored, ensuring easy access to historical data. Key Benefits:

• Centralized Maintenance Records: Access a detailed audit trail of all past maintenance activities directly from each equipment’s maintenance page.
• Enhanced Accountability: Keep track of maintenance schedules, updates, and completed tasks for improved operational oversight.
• Streamlined Maintenance Management: Quickly retrieve historical data to support compliance, troubleshooting, and performance analysis.

Announcement Module

Schedule in 2 clicks using the ultimate booking system from your mobile phone, anywhere anytime! Dedicated Infinity Mobile App from Idea Elan will revolutionize the way you work with cores and labs. Say goodbye to work from a desktop and a laptop, get things done faster on the go!

• Quick and easy facility access
• Innovative mobile instrument scheduling
• Remote access from any smartphone(supports both Android and iOS platforms)
• Sleek and detailed dashboard views
• Swift issue reporting
• Simplified favorites feature for fast scheduling
• Automatic notifications from admins and other users